Treatwell

event planner

Client

Treatwell is the largest hair and beauty bookings website in Europe. A 24/7 beauty bookings platform that puts customers and salon managers in control, allowing people to book at times and prices that suit them most, offering style know-how in order to look and feel amazing.

My role: Event Planner
Purpose of event: Annual Corporate Gathering
Venues: Doble 36 and Utopia 126
Attendees: 400+ people

With offices in several countries across Europe, Treatwell celebrates an annual gathering for employees to learn and grow, meet face-to-face, and basically have a great time together. As the company continues to expand, this year marked a new milestone for the annual event, with new day activities such as workshops and awards.

Through a mutual contact, I was able to jump on board to help Treatwell as their Event Planner for the big day. With four months to organise every single detail, this is the largest event I have planned from start to finish. An incredibly exciting and rewarding experience.

First and foremost, with such a tight schedule, it was necessary to find two venues, one for the day activities and another for the party in the evening. Accommodation was also crucial. Lots of details, tons of emails and phone calls, pinning down suppliers, all before the month-long Spanish summer holidays in August.

event planner

Event Planner

  • Broker a 400+ group deal with hotel
  • Locate and negotiate conditions with two venues
  • Attend weekly online meetings
  • Select videographer and photographer
  • Select food & beverage providers and decide on menus
  • Manage list of food allergies and intolerances for attendees
  • Design the atmosphere of the venues and source rentals
  • Source props and decorative elements based on the event theme
  • Create a communication plan for internal company use
  • Manage catering for Barcelona office day before and day of event
  • Propose team-building activity for day event
  • Select DJ and send playlist requests
  • Create master list of attendees and cross-reference with hotel
  • Manage global event budget
  • Select team to work with me on the day of the event
  • Liaise with insurance company
  • Manage payments and invoices
  • Oversee graphic design elements and print locally
  • Deal with sound and lighting, stage and projectors
  • Ensure all material for the event arrived correctly at each venue
  • On-site the day before, day of and day after event
  • Create foliage arrangements for party venue
  • Decorate party venue
  • Ensure every aspect of the event was moving forward smoothly